RFID management is best suited for businesses with a substantial amount of transactions; files being processed through many steps or moving between many people outside the file room; and where information is subject to critical security restrictions. The non-contact, non-line-of sight nature of an RFID File Tracking System is one of its main advantages in these situations because the tags can be read quickly and through numerous visually and environmentally problematic surroundings. Barcode systems and other optically read technologies do not have this ability.  

RFID readers can be placed in certain locations throughout a facility to keep track of what item(s), passed through the locations; which direction the items are going in; and the date and time the items were transported. One of the most convenient locations for an RFID reader is in a door frame because it eliminates the need for the file room clerk to scan each individual record or manually check out records. This also allows any folders stacked together to be read all at once. The same process applies to reading folders and then boxing them for file relocations.

Equipped with a universal RFID reader that reads and locates documents tagged with a specific LED and remotely triggers the LED to light up so you can find the document you need.

In addition, if employees have name badges with RFID tags, then ‘who’ had ‘what items’ would be tracked. The name badges can be used to monitor and restrict staff to or from physical locations and/or specific asset classifications.